Posts Tagged ‘Tips and Tricks’

Easily Navigate Many Worksheets

November 14th, 2011

Last week, Debra over at Contextures posted an article that showed us lots of nifty ways to navigate a workbook that has many worksheets. Today, I’d like to add my two cents by sharing a small macro that will give you a fairly easy way to jump from sheet to sheet.

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We all have them – those workbooks that have 10, 15, 20 or more tabs.

I personally have lots of training workbooks that have 15+ tabs.

When you’ve got a workbook that has this many sheets, it can be a pain to find the sheet you need.
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Use Fill Handle to Fill in the 1st and 15th of Each Month

November 7th, 2011

Here’s an easy tip from Excel MVP Bob Umlas – author of the new book, Excel Outside the Box.

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Let’s say you want to fill in some rows with the 1st and the 15th of every month.
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Merging Two Staggered Columns

October 31st, 2011

Last week, I was working with some data when I encountered the need to merge two staggered columns.

That is to say, I needed to merge two columns where the data was blank in either one column or the other.

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Here is an example.
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Formatting Access Queries to the Thousands Place

October 24th, 2011

In an Email last week, Christina asks:

“Do you know of an easy way to show Access query results in thousands?
Thanks DataPig.You are the like that black bird on Angry Birds – the bomb.”

Ok….so I added that last sentence. But Christina did ask a pretty good question.

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Here’s how you can format Access query fields so that they show as thousands.

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You first start with a working query. As you can see, this query shows revenue by market with an indication of how much of that revenue comes from Internet Sales. You’ll notice that the revenue columns inundate you with lots of numbers. That is to say, the revenue columns are difficult to read. Showing these columns in thousands would help readability.
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Hack into a protected Excel 2007 or 2010 Workbook

September 26th, 2011

I’m back from the Power Analyst Bootcamp in Washington DC – and of course, it was a success. 37 of the finest analysts attended the 2-day event, where we shared our passion for Excel, deli meats, and spicy tricks and tips. In the end, everyone left with a bag full of new techniques that will make them better analysts.

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While I was gone, there seems to have been a flurry of activity and questions in reference to hacking into a protected workbook. A couple of years ago, I posted a slick technique you can use to hack into a protected 2007 worksheet. Apparently, hacking in a protected workbook is also a highly desired talent. So today, I’ll walk through the steps to hack into a protected workbook.

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Excel 2007 and 2010 files are essentially zipped packages that contain XML files. This means that if you take an xlsx file and change the extension to zip, you’ll be able to see all the xml documents that make up your Excel file. Not only that – you can change the content and properties of an Excel 2007 file simply by manipulating the XML documents that make it up.
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How to Compress xlsx Files to the Smallest Possible Size

August 18th, 2011
A colleague of mine (Tim) is both the smartest and cheapest guy I’ve met in a long time. Tim has a knack for analyzing the cost savings of things. So much so that it borders on amusing. For example, he buys his coffee creamer in bulk on-line because it’s “the best deal”. Bulk coffee creamer! Man…that’s commitment.
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His knack for saving has apparently spilled over into disk space.
Tim showed me a trick he uses to compress Excel xlsx files to make them as small as possible. Today, I’ll share his trick with you (my 12 fans).
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I’ve got this xlsx file that’s 20 MB big. I need to shrink the file down to a more acceptable size.
Normally, I would convert this file to an xls file which would make it much smaller. But this particular file has too many rows to convert to an xls.

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Enter Data into Many Cells At Once

July 26th, 2011

It’s summer time – and we’re taking it easy with some Oldies but Goodies!

In this summertime series, we’re exploring some of the older Excel and Access tricks that have been around for years.

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Today, I’ll show you an old trick that lets you enter data into many cells at once.
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Filter for Unique Records in Excel

July 21st, 2011

During the summer, blog readership will be down. So I’m saving my good Excel and Access tricks for later. Right now, I’m continuing a series called ‘Oldies but Goodies’. In this series, I’ll share some of the older Excel and Access tricks that have been around for years.

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Today, we’ll take a look at an old AutoFilter functionality that allows you to filter for unique records.
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Paste Special Values with the Mouse

July 18th, 2011

It’s summer time – and we’re taking it easy with some Oldies but Goodies.

In this summertime series, we’re exploring those old tips and tricks that are still solid gold today.

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Today, we’ll cover the old Right-Mouse drag options. Specifically, how to Copy – Paste Special – Values with the mouse.
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Inserting a Line Break inside a Cell

July 12th, 2011
It’s summer time – and we’re taking it easy with some Oldies but Goodies. In this summertime series, we’re exploring those old tips and tricks that are still solid gold today.
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Today, we’ll travel down memory lane with the old Alt+Enter line break trick.
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